Previously, the only distinction between paragraphs (b)(1) and (b)(2) was whether the child had reached the age of majority. The following examples of such fact patterns were received: when the obligor, obligee or child has died; when the obligor's duty to support the child has been terminated by a court; when the obligor and obligee reconcile; and when the child leaves a IV-E funded foster care placement. State A may close its case after it receives notice that State B is providing IV-D services to the custodial parent and has established an interstate case with State C. State A should clearly indicate the reason for the case closure in the case record. Under the clarifications provided in OCSE-AT-90-12, a case may be closed in one category and re-opened in another when the status of the case changes. Question 20: May a non-AFDC IV-D case be closed when the IV-D agency has attempted to contact the custodial parent repeatedly without success? Federal regulations at 303.2(a)(3) require the IV-D agency to accept an application as filed on the day it and the application fee are received. Some fees may be associated with the Electronic Payment Card. A case opened or being enforced by the Child Support Services Department (CSSD) can be closed for many reasons. In the latter case, if the request is received in a responding State's central registry and the initiating State requests location services, the responding State must treat the case as a formal interstate case and comply with the requirements at 303.7(c). When a case is closed it means that CSSD will no longer provide services for that case. When the initiating jurisdiction receives the intent to close notice for this case closure However, OCSE believes that a good number of these service recipients will contact the IV-D program and provide their new addresses. Question 21: How is a "case" defined for reporting purposes, using the forms OCSE-156 and OCSE-158, and for case closure purposes, under 303.11(b)? SUBJECT: Clarification of Case Closure Criteria. Direct Deposit: You can have the payments automatically deposited into a checking or savings account. BILLING CODE 4184-01-P, An Office of the Administration for Children & Families, Final Rule: Case Closure Criteria, 45 CFR Part 303, U.S. Department of Health & Human Services, Administration for Native Americans (ANA), Administration on Children, Youth, and Families (ACYF), Office of Child Support Enforcement (OCSE), Office of Human Services Emergency Preparedness and Response (OHSEPR), Office of Legislative Affairs and Budget (OLAB), Office of Planning, Research & Evaluation (OPRE), Public Assistance Reporting Information System (PARIS), Sign Up for, Pay, or Change Your Child Support. When a non-AFDC individual subject to fees or cost recovery fails to pay any fee prescribed in Federal regulations or reimburse the State for costs associated with providing IV-D services, and charged to that individual, the IV-D agency may close the case under this criterion when the payment of such fees or costs is required under the IV-D State plan. Comment: Four commenters requested a clarification of the term "sufficient information to initiate an automated locate effort.''. If location attempts under 303.3(b)(1), (2), and (3) are unsuccessful, the responding State should so inform the initiating State IV-D agency and request any additional information that may help in the location effort, as set forth in 303.3(b)(5). Location details. Paragraph (c) is revised to incorporate the renumbering of paragraph (b). Question 17: What case closure criteria may be used in a IV-D case when a former AFDC mother with an unborn child has moved to another jurisdiction and the IV-D agency is notified that aid has been discontinued for the AFDC mother and aid was never granted for the unborn child of this defendant? If the amount owed to the state on the case is greater than $500, the case will not close; If the amount owed to the state on the case is greater than 0 and less than $500, the case will close, unless there has been a payment in the last 365 days. State law governs the particular circumstances and duration for which a temporary child support order is enforceable. A noncustodial parent is counted once for each family which has a dependent child he or she may be obligated to support. The Federal regulations set forth the minimum program standards with which the States must comply. * * * * *, (c) In cases meeting the criteria in paragraphs (b) (1) through (6) and (10) through (12) of this section, the State must notify the recipient of services, or in an interstate case meeting the criteria for closure under (b)(12), the initiating State, in writing 60 calendar days prior to closure of the case of the State's intent to close the case. It is possible that additional data elements will be required to undertake some automated locate efforts. 4. If the alleged father cannot be located after the IV-D agency has made regular attempts using multiple sources over a three-year period, all of which have been unsuccessful, the case may be closed under 303.11(b)(5). When opening the .pdf form from a web-browser such as Firefox, Microsoft Edge, or Chrome: download the form - right click on the link and select save link as and save it to your computer; open the file - right click on the file and choose open with Adobe . Comment: One commenter asked that the term "identity'' be clarified in the final rule. Contents 2. Description of Regulatory Provisions---Sec. As we stated in OCSE-PIQ-91-14, Federal policy for case closure, under 303.11(b)(2), allows a case to be closed if there is no current support order and the arrearages are under $500 or unenforceable under State law. Comment: One commenter suggested that this regulation allow a State to close the non-IV-D case that remains in existence (e.g., payment registry responsibility) after a IV-D case is closed. In short, it means that the mother is not cooperating with the Dept. Q. Skills in terminating the helping relationship are just as important as skills that are used in initiating and establishing the relationship. INQUIRIES TO: OCSE Regional Representatives, ___________________________David Gray Ross (b) * * * 6/22) Federal IV-D Case Closure Criteria (45 CFR 303.11) (a) The IV-D agency shall establish a system for case closure. As explained previously in the response to question 12, under the facts presented, there is no support order, and subsequently no assignment to the State of arrearages which accrued under a support order. Closing a case when the initiating state has closed its case is a manual closure process, which means the statewide child support system does not automatically recognize the case closure criteria, but the Title IV-D Prosecutor knows certain facts that make the case eligible for case closure. If there are arrears owed to the State, CSSD will leave the case open and continue to enforce those arrears, but will stop enforcing current support and arrears owed to the PRS. Comment: One commenter objected to the minimum requirement of "one'' attempt to contact the non-IV-A recipient of services by regular mail on the basis of the commenter's belief that the Postal Service provides poor mail service to low income communities. In addition to what has already been stated in this response, OCSE believes that it is important for the IV-D agency to notify the recipient of services of its intention to close a case based upon the criteria identified in paragraph (c). Response: As a general rule, the data elements needed to conduct an automated locate effort include an individual's name and social security number. In order to actually close the case, the State IV-D agency must send the letter required by paragraph (c) notifying the service recipient of the intent to close the case. Likewise, when a recipient of IV-D services who had applied for IV-D services later applies for and receives AFDC, the IV-D agency would close the non-AFDC case and reopen the case as an AFDC case. Title IV, Part D of the Social Security Act (42 U.S.C. In fact, this standard has been in existence since 1989, when the Federal case closure regulation was originally promulgated and remains the basis for case closure under former paragraph (b)(12)/new paragraph (b)(11). If you are applying for child support services using this website, you can also find information below on how to complete and send your application online using this website. IV-D child support cases and i want to know what they mean with 'Your case is initiating closure' More Child support Ask a lawyer - it's free! You can receive support payments easier, faster and have access to the funds 24 hours a day, 7 days a week. It is meant to be illustrative and is not intended to be exhaustive. For that reason, if the child dies before paternity is established in an AFDC paternity case, the IV-D agency may close the case for that child. 303.11; Case Closure Criteria. A case opened or being enforced by the Child Support Services Department (CSSD) can be closed for many reasons. The case must be kept open if the custodial parent pays the billed fees and costs in response to the notice. This will open the Maintain Case page. Child support, Grant programs/social programs, Reporting and recordkeeping requirements. OCSE regulation 302.33(a) provides that child support services established under a State plan shall be made available to any individual who files an application for the services with the IV-D agency. Click on the Cases tab. Conversely, another commenter objected to reducing the existing three-year period to one year. Specifically, they asked if the interview was required to be conducted "face-to-face,'' or could a separate IV-D interview be conducted over the telephone? In fact, in some of these situations, it may not be appropriate to close the case, let alone send the notice of case closure. The Attorney General needs to be notified whenever you attempt to modify the amount of child support being paid. Federal regulations, under 302.33(a)(4), require that whenever a family is no longer eligible for assistance under the State's AFDC, IV-E foster care, and Medicaid programs, the IV-D agency must notify the family, within five working days of the notification of ineligibility, that IV-D services will be continued unless the IV-D agency is notified to the contrary by the family. Section 1102 of the Act requires the Secretary to publish regulations that may be necessary for the efficient administration of the functions for which she is responsible under the Act. Under 303.6(c)(4), in cases in which enforcement attempts have been unsuccessful at the time an attempt to enforce the order fails, the IV-D agency must examine the reason the enforcement failed and determine when it would be appropriate to take an enforcement action in the future, and take an enforcement action in accordance with 303.6 at that time. The non-residential parent may notify the CSEA of any reason why the support order should be terminated. CSSD: Los Angeles County Child Support Services Department The agency responsible for managing the child support program in Los Angeles County. We must emphasize, however, that when a case changes status for the purposes of statistical reporting on OCSE-156 and OCSE-158 forms, it would not be closed for purposes of 303.11 unless one of the case closure criteria under 303.11(b) was also met. Comment: One commenter objected to the replacement of the former "certified'' mailing requirement with the current "regular'' mailing requirement. 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